Job Detail

About Danish Refugee Council

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO - one of the few with a specific expertise in forced displacement. In 40 countries 7,500 employees protect, advocate and build sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in exile, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance. DRC supports displaced persons in becoming self-reliant and included into hosting societies. DRC works with civil society and responsible authorities to promote protection of rights and peaceful coexistence. Our 6,000 volunteers in Denmark make an invaluable difference in integration activities throughout the country.

Job Description

ABOUT THE JOB

The Grants Management Specialist (GMR) is a key member of the Programme Support Unit (PSU) and assumes responsibility over the efficient management and maintenance of grants related information, documentation, reporting, and processes across DRC Afghanistan. Grants management responsibilities include advising on donor regulations and compliance, reviewing and negotiating contractual terms, managing deadlines within and across grants, managing instalments and cash flows, inputting and controlling of grants data in DRC’s Global Grants Management System (Dynamics), and preparedness for audits. The Grants Management Specialist (GMR) facilitates DRC grants management processes in terms of information management and administration tasks, including maintaining and circulating various trackers and grants management tools. The Grants Management Specialist (GMR) provides documentation to DRC’s Risk and Compliance Unit for the registration of new or amended projects and plays a leading role in coordinating and facilitating monthly grant opening, review, and close-out meetings with programme and support departments. The role ensures the effective delivery and functioning of the grant relevant elements of DRC Dynamics and requires significant liaison with counterparts in DRC Area Offices, Country Office, Regional Office (RO), and HQ in Copenhagen.

Under the reporting function, the Grants Management Specialist (GMR) leads the compilation and review of bi-annual government reports (in Dari) in close coordination with DRC’s Risk and Compliance Unit. The Grants Management Specialist (GMR) is also responsible for the coordination, compilation, and review of donor narrative reports (in English). This includes staying on top of external reporting deadlines; triggering and coordinating programme and MEAL inputs; and compiling, reviewing, and finalizing narrative reports through to donor submission.

In addition to the main roles and responsibilities outlined above, the Grants Management Specialist (GMR) will support proposal development processes and other grants-related tasks upon delegation by the Programme Development and Quality Manager (PDQM).

Responsibilities:

• Grants Management
• Facilitate the grants management process in terms of administration (reminders of deadlines; coordination of reports; submission of proposals and reports via online portals; coordination of comments/revisions)
• Ensure that DRC Dynamics is continually updated (reporting, instalments, start date, end date, total budget, and uploading of documents)
• Provide ad hoc trainings on the grant platform of Dynamics to relevant staff
• Promote quality information management by maintaining an up-to-date PSU filing system on OneDrive/ SharePoint, including careful version control of proposals, grant amendments, top-ups, donor reports, etc.
• Ensure hard copies are stored appropriately according to DRC’s documentation policy
• Implement the DRC Dynamics systems through the maintenance of an internal grants log, reporting schedule, grants review schedule, and proposal pipeline, to be circulated on a monthly basis
• Track and follow-up on all installment requests, in close coordination with HQ and Finance counterparts
• Support the PDQM for compliance checks in Donor Grant Agreements (compliance with codes, donor visibility requirements, etc.).
• Liaise with the Country Director for timely signature of grant agreements and other documents
• Prepare internal guidance on donor compliance to be presented in grant opening meetings
• Coordinate inputs and preparations for monthly grant opening, review, and close-out meetings, including preparation of the Project Cycle Management Tool (PMCT)
• Ensure clear and timely communication with DRC counterparts, including regional and HQ grants colleagues

2. Reporting

• Take responsibility for donor reporting deadlines, in terms of setting internal deadlines, providing clear guidance to relevant colleagues, and following-up on inputs
• Lead the coordination, compilation, and review of donor narrative reports, including submission via online portals
• Support the Risk and Compliance department in compiling and reviewing semi-annual government reports for the Ministry of Economy (MoE) and Ministry of Refugee and Repatriation (MoRR)
• Ensure clear and timely communication with DRC counterparts, including regional and HQ grants colleagues
• Other tasks delegated by the PDQM, as required

Skills Required

• program Arrangement

Submission Guideline:

Interested? Then apply for this position by clicking the below Apply link. 

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171521&DepartmentId=19150&MediaId=5

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Note: Female candidates are highly encouraged to apply.

Submission Email: